Healthcare Warehouse Management System

The rising cost of healthcare in America has forced the pharmaceutical and healthcare industry to act. If your company handles, stores, ships or dispenses prescription drugs, medical equipment, medical devices or medical supplies, using a warehouse management software will reduce costs, boost labor productivity and ensure regulatory compliance.

Healthcare and pharmaceutical life science products require much more than simple use of barcode scanners with inventory management software. The level of complexity in dealing with regulated inventory necessitates warehouse management software that has the required flexibility, detailed functionality, capability for documentation and end-to-end traceability to meet regulatory guidelines.

Healthcare WMS Helps Ensure Compliance of Governmental Regulations

  • FDA 21 CFR Part 11
  • FDA Drug Supply Chain Security Act (DSCSA)

Reduce Operational Costs

While heavily regulated and with considerable complexity, the healthcare industry continues to be pushed to reduce costs to make patient healthcare affordable. The Datex warehouse management system relies on configurable workflow to automate operations and quality processes, ensuring compliance. Using configurable workflow enables companies to adapt and scale to changing operational processes.

  • Reduces data errors
  • Improves workforce productivity
  • Eliminates Redundancy
  • Streamlines quality checks and processes
  • Reduces regulatory fines for non-compliance
  • Reduces inventory carrying costs
More Details
  • Decreases warehouse picking errors
  • Improves warehouse picking speed
  • Stock out reduction
  • Optimizes inventory levels and enhances fulfillment accuracy
  • Enables faster, more responsive operations

Feature-Rich WMS for Healthcare and Pharmaceutical Industry

Are you looking for a healthcare warehouse management system that will enable your business to meet the highest standards for accuracy, speed and reliability? We’ve got it. Datex Footprint® WMS helps facilitate trackable and transparent operations to ensure the safety of the healthcare supply chain.

Validation service documentation available

  • Feature Request Specification (FRS)/Business Process Analysis (BPA)
  • Software Requirements Specification (SRS)
  • Software Design Specifications (SDS)
  • Software Development and Installation
  • Installation Qualification (IQ)
  • Operational Qualification (OQ)
  • Performance Qualification (PQ)


  • User Acceptance Test (UAT)
  • Reverse Tractability Matrix ( RTM)
  • Standard Operating Procedures (SOP)

Workflow Helps Ensure Complex Pharmaceutical Supply Chain Needs are Met

3PLs and other third party service providers across the pharmaceutical supply chain leverage workflow-driven processes to ensure regulatory compliance, eliminate errors and streamline operations for the highest level of efficiency.

Pharmaceutical Sample Management and WMS Automation

Workflow-driven Datex Footprint® WMS automates procedures and provides an audit trail for labeling, processing and monitoring of samples.

  • Defines product by dose, tray, case and/or pallet
  • Different SKU configurations
  • Tracks Certificate of Acceptance
  • Electronic signatures

Looking for industry-specific WMS information?


Cold Storage


E-Commerce Fulfillment




Pharma 3PL WMS

Inventory Track and Trace:

Critical to ensuring the safety and quality of patient care, healthcare organizations need to be able to track inventory at any moment in the event of a product recall, the healthcare industry understands that. Time savings of having effective track and trace capabilities truly may equate to lives saved.

  • By serial number, SKU, VAT, UPC, component, package, batch or vial
  • Captures and tracks expiration date
  • Captures and tracks production/manufacturing dates
  • GS1 barcode automation for entities including NDC, lot and others
  • Provides traceability of finished goods
  • Provides traceability of raw materials, ingredients, supplies
More Details
  • Manages traceability of compounding facilities, third party warehouses and more
  • Capable of tracking orders using serial number, expiration date and batch number
  • Can track samples from manufacturing used in testing and laboratories
  • Enables batch traceability
  • Provides lot traceability
    • Backwards to suppliers
    • Through to clients by batch or lot number
    • Through to outsourcers

Supports Serialization Including:

  • Multiple and different serial number formats within the same system
  • 96-bit RFID encoding
  • International serialization encoding requirements
  • United States serialization encoding requirements
More Details
  • Capable of receiving data from packaging and records:
    • GTIN (Global Trade Item Number)
    • 6-20 character serial number
    • Alphanumeric lot code
    • GS1 Datamatrix symbol-encoded expiration date

Features Business Essential:  Nested Aggregation Capability

  • Logs and stores serial numbers as well as their relationship to serialized containers
    • True serial number would be recorded on the lowest unit of measure
  • Includes Labor and Time-Saving Simple Package Conversion Capabilities:
    • Previously aggregated, sealed shipper cases can be opened, items removed and aggregation updated easily

Datex Healthcare Industry Solution Enables Specialized Handling of Hazardous, Fragile and Perishable Inventory

  • Handles temperature-sensitive inventory
    • Record and monitor temperatures
    • Inventory placement in specific temperature zones
More Details
  • Can restrict inventory into freezer, refrigerator or ambient temperature zones
  • Enables putaway process with location restraints for
    • Controlled substances
    • Inventory that requires specific temperature controls such as refrigeration or freezer conditions

Microsoft-Based WMS with Familiar User Interface

People fear change.  The Datex warehouse management system WMS builds on a familiar user interface that looks and feels like software most people use regularly.  Purposely designed with familiarity in mind, our software users tend to become comfortable using our software quickly, improving software adoption rates.

“Datex WMS software is easy to learn.  With the high turnover rate in this industry and our reliance on seasonal workers, it is especially important to us that we can train workers quickly to use our warehouse management system."

-Third Party Logistics Operations Director, CA

Quality Assurance/Quality Control of Healthcare Inventory

Using workflow, Datex Footprint® WMS automates step-by-step approach to quality assurance and quality control processes adhering to standard operational procedures. The Datex warehouse management system also provides documentation for Chain of Custody and handling of temperature sensitive substances, mitigating the risk of damages, non-compliance and human error.

  • Inspections, based on workflows specific to the type of product
  • Multiple simultaneous holds
  • Certificates of Analysis (COA)
  • Testing procedures
  • Quarantine of goods

Healthcare WMS Inventory Management Capabilities

  • Handles numerous allocation strategies including FIFO, FEFO, FMFO, LIFO, LMFO
  • Provides date/time stamps for all transactions
  • Supports multiple units of measure and packaging levels
  • Enables full change control and security
More Details
  • Provides flags on inventory which is expired, damaged or recalled
  • Facilitates putaway process with restraints for:
    • Drug products that are controlled substances
    • Pharmaceutical/healthcare goods which require storage in freezer conditions or refrigeration

Incorporates Full WMS Audit Trail

Comprehensive unchangeable audit trail records every action taken using the warehouse management system including:

  • Quality assurance/quality control processes such as:
    • Holds
    • Multiple simultaneous holds
    • Quarantines
    • Inspections
  • Inbound and outbound inventory

Healthcare and Pharmaceutical Inventory Labels

  • Third party integration to print labels
  • Quarantine label generation
  • Customer specific label generation
  • HDMA label generation

Document and File Management Capabilities of Datex Warehouse Management System

Users can attach and store any kind of file or document to inventory records including:

  • Controlled Substances Ordering System (CSOS) records and forms, which can be tracked and located
  • Documentation of damaged inventory in photos or video
  • Certifications
  • Inspection records

Datex WMS Software Suite Seamlessly Integrates with Regulatory Portals and Business Systems

Integration Ready WMS Connects to Provide Real Time Accurate Data to:

Regulatory and Healthcare or Pharma-Specific Portals and Systems
  • FDA web portal
  • Healthcare Licensing Database Solutions (such as MedPro, etc.)
  • National Provider Identifier (NPPES NPI Registry)
  • DMR HCP Solutions (Healthcare License Verification)
  • State web portals
  • Federal Open Payment and State Regulations
  • Aggregate Spend Solutions
  • DPMS e-pedigree system
Business Systems
  • Payment gateways
  • Accounting, ERP and financial systems
  • E-commerce
  • MRP
  • Material handling systems
  • Shipping systems
  • Shipping carriers
  • TMS
This is a selection of possible integrations.  Datex Footprint® WMS is ASN and EDI ready and uses open APIs for easy integration.

Learn more about industry-specific software for your pharmaceutical business:


Real-time warehouse management software for the pharma supply chain.


Third Party WMS manages inventory of multiple pharmaceutical companies.


Pharmaceutical Companies Use Datex WMS for Quality Control.


Datex Healthcare WMS will reduce costs, boost labor productivity and ensure regulatory compliance.


Multi-client inventory management WMS for contract manufacturing companies.


Ideal for the Specialty Pharmaceutical Distribution Industry.

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