Order & Financial Series

180 – Return Merchandise Authorization and Notification
Used by retailers to request return authorization for products and by suppliers to authorize return or disposition of product

810 (INVOIC) – Invoice
Provides invoice information for the billing of goods and services provided.

811 – Consolidated Service Invoice/Statement
Used by retail where supplier requests payment services rendered

812 – Credit/Debit Adjustment
Notifies a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

816 – Organizational Relationships
This transaction set can be used to convey the identity and relationship of members to a parent organization; identify eligibility to purchase under the terms and conditions negotiated by a parent organization on behalf of its members, and to update application databases. A parent organization could be an association, a chain of retail stores, a holding company, etc.

820 (REMADV) – Payment Order/Remittance Advice
Trading partners use this to make a payment, send a remittance advice, or make a payment and send a remittance advice. It can be a remittance advice identifying the detail needed to perform cash application to the payee’s accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third-party agent.

823 – Lockbox
Used by banks to report deposits made to a suppliers account from retailer payments

824 (BANSTA) – Application Advice
Provides the ability to report the results of an application system’s data content edits of a transaction set. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set.

830 (DELFOR) – Planning Schedule with Release Capability
Transfers forecasting/material release information between organizations. The planning schedule transaction may be used as an order release mechanism, containing such elements as resource authorizations, period-to-date cumulative quantities, and specific ship/delivery patterns for requirements that have been represented in “buckets,” such as weekly, monthly, or quarterly. The order release forecast may contain all data related to purchase orders, as required, because the order release capability eliminates the need for discrete generation of purchase orders.

832 (PRICAT) – Price/Sales Catalog
Furnishes or requests the price of goods or services in the form of a catalog.

840 (REQOTE) – Request for Quotation
Used to request a quote for product or services (Bid)

843 (QUOTES) – Response to Requested Quotation
Used to respond to a quote for product or services (Bid)

844 – Product Transfer Account Adjustment
Transmits specific data in the form of a debit, credit, or request for credit relating to pre-authorized product transfer actions.

845 – Price Authorization Acknowledgment/Status
Used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

846 (INVRPT) – Inventory Inquiry/Advice
Used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchase, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

849 – Response to Product Transfer Account Adjustment
Transmits a detailed or summary response to a party requesting an accounting adjustment relating to a pre-authorized product transfer.

850 (ORDERS) – Purchase Order
Provides for the placement of purchase orders for goods and services.

852 (SLSRPT) – Product Activity Data
Advises a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets. The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

855 (ORDRSP) – Purchase Order Acknowledgment
Provides a seller’s acknowledgment of a buyer’s purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

856 (DESADV) – Ship Notice/Manifest
Lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

857 – Shipment and Billing
Used primarily in book retail as both an advance ship notice and an invoice

860 (ORDCHG) – Purchase Order Change Request – Buyer Initiated
Provides the information required for a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

861 (RECADV) – Receiving Advice/Acceptance Certificate
Provides the notification of receipt or the formal acceptance of goods and services.

862 (DELJIT) – Shipping Schedule
Used in manufacturing to request a supplier to schedule a shipment against an order

864 – Text Message
Electronically moves messages, contracts, explanations, and other one-time communications. It is the intent of this transaction set to provide electronic communication (messages) for people, not for computer processing. The use of the Text Message transaction set demands of the sender certain detailed information about the recipient. The transaction set’s purpose is to provide communication to the recipient in some human-readable form. The recipient’s network will dictate what capabilities are available for delivery of the information.
It is the responsibility of the sender to obtain this information and include it in the transmission. The use of the transaction set to transmit quasi or unique transaction set standards is discouraged.

865 – Purchase Order Change Acknowledgement/Request – Seller Initiated
Used in retail (primarily in the vendor direct to consumer model) to confirm acknowledgment of PO change or order cancelation

867 (SLSRPT) – Product Transfer and Resale Report
Used to (1) report information about product that has been transferred from one location to another; (2) report sales of product from one or more locations to an end customer; or (3) report sales of a product from one or more locations by an end customer, and demand beyond actual sales (lost orders). Report may be
issued by either buyer or seller.

869 (ORSSTA) – Order Status Inquiry
Used by retail to request the status of an order with the supplier

870 (ORDREP) – Order Status Report
Used by retail as the suppliers’ response to a retailers request for the status of the order.

875 – Grocery Products Purchase Order
Used to provide purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization.

876 – Grocery Purchase Order Change
Used in grocery to communicate order changes to the supplier.

879 – Price Information
Used in grocery to share item price updates

880 – Grocery Products Invoice
Provides for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request

882 – Direct Store Delivery Summary Information
Used in grocery as a summary invoice billing. Details represent a single invoice charging multiple locations

888 – Item Maintenance
Used in grocery to obtain supplier item information and load to their Item master file for new good, item updates or discontinued product notification

 889 – Promotion Announcement
Used in grocery to share item promotion price updates/alerts

894 – Delivery/Return Base Record
Used by grocery and specialty retailers where suppliers are invoicing what was delivered to the store in the direct store delivery model. Often used with NEX/DEX systems

895 – Delivery/Return Acknowledgement or Adjustment
Used by grocery and specialty retailers where retailer provides details of the acceptance of the 894 invoice or provide a reconciliation against the 894 invoicing

997 – Functional Acknowledgment
Used to define the control structures for a set of acknowledgments to indicate the results of the syntactical analysis of the electronically encoded documents. The encoded documents are the transaction sets, which are grouped in functional groups, used in defining transactions for business data interchange. Does not cover the semantic meaning of the information encoded in the transaction sets.

Transportation Air and Motor Series (TAM)

104 – Air Shipment Information
Transmits bill of lading and rating details about an air carrier shipment. This transaction set tells the air carrier 1) sender data, 2) shipment detail for multiple and single piece shipments, 3) consignee and third-party data, 4) detail and related charges for each shipment, and 5) shipment totals.

106 – Motor Carrier Rate Proposal
Motor carriers use this to propose rates and services to a shipper, receiver, or related party.

107 – Request for Motor Carrier Rate Proposal
Shippers, receivers, and others use this to request a rate and service proposal from a motor carrier.

108 – Response to a Motor Carrier Rate Proposal
Shippers, receivers, or others use this to respond to a motor carrier’s rate and service proposal.

110 – Air Freight Details and Invoice
Gives a customer an air invoice for transportation and other charges pertaining to shipments. This includes: Original Invoices, Past Due Billings, Balance Due Bills and Revisions.

204 – Motor Carrier Load Tender
Allows shippers or others to offer (tender) a shipment to a full load (truckload) motor carrier. It can include  detailed scheduling, equipment requirements, commodities, and shipping instructions that are relevant to a load tender.

210 – Motor Carrier Freight Details and Invoice
Specifies detail information about charges for services rendered by a motor carrier. It can be used both as a motor carrier invoice to request payment, or to provide details on motor freight shipment(s) charges.

211 – Motor Carrier Bill of Lading
Allows shippers or others that wish to contract with a motor carrier to provide a legal bill of lading for a shipment. It is not to be used to provide motor carriers with information about a load tender, pick-up manifest, or appointment scheduling.

212 – Motor Carrier Delivery Trailer Manifest
Enables motor carriers to provide consignees or others with information about the contents of a trailer containing multiple shipments, which has been tendered for delivery.

213 – Motor Carrier Shipment Status Inquiry
Asks a motor carrier for shipment status. The requestor can be a shipper or consignee.

214 – Transportation Carrier Shipment Status Message
Used by a transportation carrier to tell shippers, consignees, and their agents about the status of shipments; that is: dates, times, locations, route, identifying numbers, and conveyance.

215 – Motor Carrier Pick-up Manifest
Shippers and others use this to provide a motor carrier with a manifest of all of the shipments tendered to a carrier.

216 – Motor Carrier Shipment Pick-up Notification
Allows shippers or others to provide a motor carrier with notification that a shipment is available for pickup.
217 – Motor Carrier Loading and Route Guide Specifies a motor carrier’s loading instructions and/or routing guide. This can include a list of the motor carrier’s terminals, a list of all points served, or a matrix
of all points served showing the advertised service times. The motor carrier can also use this to specify the break bulk terminal(s) to be used for each point for loading purposes.

218 – Motor Carrier Tariff Information
Used by producers of motor carrier tariff and rate data to send data to a motor carrier. Its purpose is to provide rate data at the shipper’s request, not to transmit a complete, legal tariff.

240 – Motor Carrier Package Status
Specifies the status of a package, packages, or group of packages that a motor carrier considers to be a shipment.

250 – Purchase Order Shipment Management Document
Allows a retailer or manufacturer to communicate purchase order data to a transportation provider, for the purpose of managing the purchase order cycle from the time of pickup request through delivery.

251 – Pricing Support
Requests or transmits budget or actual data for labor and overhead rates, factors, and other supporting data for a specified period of time.

601 – US Customs Export Shipment Information
Used by exporters or their agents, carriers, and service providers to transmit export shipment information to the US Customs Service (USCS).

602 – Transportation Services Tender
Carriers use this transaction set to communicate the full range of rates and tender information in a single docket, including names of parties, commodities, location points, shipment conditions, notes, rates (point-to-point, scale), and other changes. It can be used to submit a new tender or amend an existing tender. The
US government also uses it to distribute transportation rates.

715 – Intermodal Group Loading Plan
Intermodal or domestic shippers and carriers use this transaction set to convey details on the stowage of containers and other equipment aboard a train.

753 – Request for Routing Instruction
Used in retail when the retailer is managing their inbound freight from suppliers. Suppliers will send this transaction to indicate a shipment is ready for pickup and the window of time the product is available.

754 – Routing Instructions
Used in retail when the retailer is managing their inbound freight from suppliers. The retailer will send this transaction to suppliers indicating the carrier and when the shipment will be picked up.

920 – Loss or Damage Claim – General Commodities
Files a legal claim with a transportation carrier for damage or loss.

Transportation Rail Series (TRS)

161 – Train Sheet
Enables railroads to exchange train sheet data, and also ensure that crews operating equipment on other railroads are aware of current operating conditions.

404 – Rail Carrier Shipment Information
Transmits a rail carrier’s specific bill of lading information to a railroad. It can serve as the initial tender of a shipment between a consignor and a rail carrier, or as notification of equipment release and/or a legal bill of lading.

410 – Rail Carrier Freight Details and Invoice
Enables a rail carrier to provide the freight payer with details on charges associated with a rail movement.

412 – Trailer or Container Repair Billing
Serves as an electronic invoice for repairs to trailers and containers being transported by railroads.

414 – Rail Carhire Settlements
Facilitates the exchange of Carhire Settlement data, such as: Current Settlements, First Adjustment Settlements (no penalty), Prior Settlements (penalty on foreign equipment), Summary Transactions and Reclaim Transactions.

417 – Rail Carrier Waybill Interchange
Used by all Class I rail carriers in the United States and Canada to provide the rail carrier with detailed movement instructions about a shipment.

418 – Rail Advance Interchange Consist
Transmits advance information from a consignor or to a consignee about equipment being interchanged to a connection rail carrier.

419 – Advance Car Disposition
Gives the receiving rail carrier advance notice of cars being offered for interchange directly or via a switching carrier.

420 – Car Handling Information
Gives a carrier that is going to receive a rail car from another rail carrier the ability to redirect a home route or pre-block a rail car prior to actual interchange.

421 – Estimated Time of Arrival and Car Scheduling
Lets railroads exchange car scheduling and estimated time of arrival information.

422 – Equipment Order
Enables a rail carrier or shipper to order equipment required for its transportation needs.

423 – Rail Industrial Switch List
This transaction set should be used specifically for producing switch lists and equipment notifications between a carrier and its customer, or to provide agreed switching information showing car identity, placement, pull and destination.

425 – Rail Waybill Request
Requests a copy of a revenue or movement waybill from the original or previous rail carrier, only in the event that the requesting carrier cannot locate the original transmission.

426 – Rail Revenue Waybill
Serves as a response to a request for a rail revenue waybill. It may include movement, rates, and charges information.

429 – Railroad Retirement Activity
Transmits information between the Retirement Board and carriers about the processing of railroad employee sickness and unemployment benefit claims against retirement funds.

431 – Railroad Station Master File
The Association of American Railroads (AAR) and the rail carriers use this to share information about which railroad stations various carriers serve.

432 – Rail Deprescription
Fleet owners use this to deprescribe rail cars and distribute new rates.

433 – Railroad Reciprocal Switch File
Provides electronic updates on the reciprocal switch status (open, closed or conditionally open) of railroad customers.

434 – Railroad Mark Register Update Activity
Enables the Railroad Industry Reference File central site to communicate Mark Register updates to subscribers, including the assignment and expiration of railroad reporting marks, Standard Carrier Alpha Codes (SCAC) and unit initials.

435 – Standard Transportation Commodity Code
Master Transmits Standard Transportation Commodity Codes and related data.

436 – Locomotive Information
Gives rail carriers information about locomotive status and location.

437 – Railroad Junctions and Interchanges Activity
Enables the Railroad Industry Reference File central site to share junction and interchange updates, including the creation and expiration of interchange agreements.

440 – Shipment Weights Used to transmit
Weights and scale information.

451 – Railroad Event Report
Service provider use this transaction code to share information on the movement of goods.

452 – Railroad Problem Log Inquiry or Advice
Allows a service provider to register a problem, or provides problem log data on request. Also can serve as a request for information about problem logs already created.

453 – Railroad Service Commitment Advice
Used by a Rail Interline Service Management shipment sponsor to communicate with transportation service providers about service commitments.

455 – Railroad Parameter Trace Registration
Freight carriers use this in any of three ways: 1) To request that parameters used to select movement activity from a central data store over time be set up; 2) To request information about past activities within a data range that falls within a set of parameters; or 3) To request that a set of parameters for subsequent, ondemand use be established.

456 – Railroad Equipment Inquiry or Advice
Enables: 1) A provider of equipment or transportation service to provide information to a customer; 2) A customer to ask for the location of equipment or shipments; or 3) A company to provide another company with equipment or shipment information.

460 – Railroad Price Distribution Request or Response
Requests or communicates prices (rates and associated information). In particular, it can send or respond to a rate docket.

463 – Rail Rate Reply
Serves as a reply to a Rail Rate Transaction. It is generated automatically by the recipient’s EDI system.

466 – Rate Request
Requests rail rates applicable to specific movements.

468 – Rate Docket Journal Log
Transmit comments about rates contained in a rate docket.

470 – Railroad Clearance
Requests or responds to clearances for dimensional and heavy rail shipments.

475 – Rail Route File Maintenance
Distributes route file updates of the rail industry route file.

485 – Ratemaking Action
Transmits ratemaking activities pertaining to concurrence, factor change, publisher change, or proposal rejection or trace.

486 – Rate Docket Expiration
Transmits the expiration date of a docket.

490 – Rate Group Definition
Defines and names a group of elements (patron, geography, commodity, shipment conditions) relating to a tariff.

492 – Miscellaneous Rates
Transmits rail rates for demurrage, detention, and storage.

494 – Rail Scale Rates
Transmits rail scale rate tables.

Warehousing Series (WAR)

883 – Market Development Fund Allocation
Manufacturers use this transaction set to inform brokers or retailers/wholesalers how to allocate funds in a market development program.

884 – Market Development Fund Settlement
Communicates settlement information about a single market development fund event.

886 – Customer Call Reporting
Enables a broker or manufacturer to communicate information pertinent to a retail store, such as store and product condition, allocation of shelf space, marketing programs in effect, and so on.

891 – Deducation Research Report
Sellers use this transaction set to request information about a deducation from an invoice. Seller’s agent or buyers use it to provide details required to resolve deducation amounts.

940 – Warehouse Shipping Order
Depositors use this to request that a warehouse make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

943 – Warehouse Stock Transfer Shipment Advice
Depositors or their agents use this to notify the recipient that a transfer shipment has been made, or to specify a receiving location and detail information about product being shipped.

944 – Warehouse Stock Transfer Receipt Advice
Used by a receiving location to inform a depositor that a transfer shipment has been received. This transaction set can also be used to give the depositor detail information about product that has been received.

945 – Warehouse Shipping Advice
Used by the warehouse to advise the depositor that shipment was made, or to reconcile order quantities with shipment quantities.

947 – Warehouse Inventory Adjustment Advice
Used to inform a warehouse/depositor of a quantity or status change to inventory records, or to provide detail information regarding the internal adjustments that occur between a warehouse and a depositor.

990 – Response to a Load Tender
Provides general information relative to a specific shipment, or as a response to a Motor Carrier Load Tender Transaction Set (204) that was used as a load tender.

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